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新一年的工作开始了,先学习一下这个7个提高效率的小窍门吧!

新一年的工作开始了,先学习一下这个7个提高效率的小窍门吧!

财富中文网 2017-01-02
2017年的钟声已经敲响,让我们一起学习这些有助于提高工作效率的小窍门,满怀信心地迎接新挑战。

2016年终于要过去了,我们希望你能以正确的方式启动2017年。不论你觉得自己有多忙,那些你想做但没有付诸行动的创意、项目和新的旅程其实都是可以实现的。你需要做的,只是对你按部就班的日常生活稍稍做些更改。

我们在《财富》杂志中挖掘了一些源自各路专家、心理学家和企业家,有助于提高工作效率的好点子。以下这七个建议非常具有可行性,你现在就可以将其应用到日常生活当中。

进行这种想象中的“年终”精神锻炼

《时间管理手账》一书的作者劳拉·范德卡姆提出了一种“精神锻炼法”。它或许可以帮你在更短的时间里完成更多的工作。首先,你可以想象一下,现在已经到了2017年年底,你已经成功实现了自己的职业目标。“你今年到底做成了哪三五件事情让你如此牛掰?”这个办法也可以用在你的私人生活上,看看你有哪些重要的时刻能与家人和朋友一起分享。用这种方法,你就知道了你明年在工作和生活上有哪些目标。范德卡姆表示,下一步则是将它们分解成具有可行性的小步骤,每周实施一部分,以量变促质变。

提前两小时起床

恼人的闹钟响起时,一遍遍地点选“再睡一会儿”的感觉自然很爽,但这样很可能会毁掉你的清晨时光。前NFL中后卫球员、绩效策略师马特·梅伯里指出,你的闹钟至少应该设置在每天上班两小时之前。“你每天都有一些要做的事,早早地起来做准备,能为一整天的工作和心情定下基调。”

回电子邮件要简洁明了

没人喜欢发送令人云山雾罩的邮件,同样也没人想收到诘诎聱牙的邮件。为了让你们双方都省事儿,你在回邮件的时候要尽量简洁明了。Squarespace公司创始人兼CEO安东尼·卡萨里纳指出,回复邮件时尽量不要超过两句话。“如果真需要写很长的回复,我宁可跟对方见面或打电话谈。”

约人见面要讲策略

如果你要出差到另一个城市开会,那你要尽可能聪明地利用你的时间。你要利用这个机会见见潜在的新客户,建立更多的业务往来。你可以选好一个地方,背靠背地与尽量多的人见面。《创智赢家》真人秀明星罗伯特·赫贾维奇表示:“在如何实现目标和如何最大化地利用出差时间上,要学会讲究策略。”

用一封邮件整理你的思路

有时一封清晰的邮件要比开一堆没头没脑的会更有效。Airbnb公司产品副总裁乔·扎德每周都会给他的团队发一封邮件,概括一下工作重点,以及在工作之外获得的心得。“它不仅能让我将本周的工作按重要性进行排序,同时写作本身也有助于整理我的思路。”

用这个小窍门迅速地减弱你的焦虑感

当你感到极度不安时,有个招术几乎可以立竿见影地减轻你的焦虑。临床心理学博士后研究员玛吉·约翰逊指出,当人体的自主压力系统开始启动以保护我们免受伤害或威胁时,我们就会感到焦虑。这种反应不单单出现在我们面临生命威胁时。比如说,当你要参加投资人会议时,也一样会产生这种反应。约翰逊表示,“灾难化”是人脑的一种自然倾向,也就是说,人们感知的情境往往要比真实情况夸张得多。约翰逊首先会让客户想象最坏的局面。然后要求他们客观地想想,如果最坏的情境真的发生了,情况又能有多糟糕。所以下一次你感到压力时,不妨反复问自己:“最坏的结果是什么?”直到你理解了你焦虑的根源。约翰逊表示,人的大多数焦虑都是杞人忧天或是被放大了。

少看点鸡汤,多学点本事

你看完这篇文章花了多少时间?宾西法尼亚大学沃顿商学院的心理学教授亚当·格兰特认为,你完全可以用这些时间学一门新的技能。“比如说提高你的打字速度,或是学学语音识别软件。不要再浪费时间阅读那些据说能提高工作效率的鸡汤文了。”(财富中文网)

 

译者:朴成奎

Now that 2016 is (finally) coming to an end, we want to make sure you start the new year on the right note. All of those ideas, projects, and new ventures that you’ve been putting off can get done no matter how busy you think you are. It will just take some slight tweaks to your daily schedule.

We mined Fortune for some of the top productivity tips that experts, psychologists, and entrepreneurs shared with us this year. Here are seven actionable tips you can incorporate in your day starting now:

Do this imaginary ‘end of year’ exercise

Laura Vanderkam, author of I Know How She Does It, has a mental exercise to help you get more done in less time. First, imagine that it’s the end of 2017, and you have successfully achieved your professional goals. “What three to five things did you do that made it so incredible?” she asks. Do the same thing with your personal life, highlighting key events that you would share with your family and friends. Now you have a list of your personal and professional goals for the new year. Vanderkam says the next step is to break them down into small, manageable steps that you can tackle each week.

Start your day two hours earlier

As great as it feels to hit the snooze button time and time again, this practice may be killing your mornings. Matt Mayberry, a former NFL linebacker and performance strategist, says you should set your alarm for at least two hours before you have to be at work. “You have daily obligations and adequately preparing for them first thing will help set the tone and mood of the day,” he says.

Keep your email replies short and sweet

No one likes to send long, convoluted emails, and no one likes to receive long, convoluted emails either. So do yourself and the person you are emailing a favor by keeping your responses short and to the point. Squarespace founder and CEO Anthony Casalena says they should be no more than two sentences. “If ever a message necessitates a longer response, I’d rather have a conversation in person or on the phone,” he says.

Be strategic when booking meetings

If you’re about to visit a different city for a business meeting, use your time as wisely as possible. Take the opportunity to meet with potential new clients and make more business contacts. Pick a location, and schedule meetings back-to-back to make it worthwhile. “Your time is valuable,” says Shark Tank star Robert Herjavec. “Be strategic about what you need to accomplish and how to maximize your commuting time.”

Organize your thoughts in a single email

Sometimes one clear email can be more effective than a bunch of one-off meetings. Each week, Airbnb’s VP of product Joe Zadeh sends an email to his team outlining the projects he’s focused on at work and what’s inspiring him outside of work. “It not only forces me to prioritize my week, but the act of writing helps organize my thoughts clearly,” he says.

Do this quick trick to shrink your anxiety

When feeling overwhelmed with worry, here’s a tactic that can almost immediately shrink your anxiety. Maggie Johnson, a clinical psychology postdoctoral fellow, says we experience anxiety when our body’s autonomic stress system kicks in to protect us from threat or harm. This reaction doesn’t only kick in during matters of life or death, but also in situations such as an investor meeting. Johnson says “catastrophizing,” is the mind’s natural tendency to perceive a situation as far worse than it really is. First, she tells her clients to imagine the worst-case scenario. Then, she asks them to objectively look at how bad the situation would be if this worst-case scenario happened. Next time you’re stressed, repeatedly ask yourself, “What’s the worst that can happen?” until you understand the root of your anxiety. Much of it is misplaced or exaggerated, she says.

Stop reading and start doing

How much time did you spend reading this article? Adam Grant thinks you could’ve used your time to learn a new skill instead. “Work on increasing your typing speed — or invest in voice recognition software. And then stop wasting time reading productivity tips,” says Grant, a professor of Psychology at University of Pennsylvania’s Wharton School.

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