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办公桌清理实用小窍门

Jolie Kerr 2014年01月16日

1月13日是美国的“清理书桌节”。虽然这个节日还没有在中国流行起来,但定期清理办公桌还是有必要的,因为它能帮你提高工作效能。不过,清理办公桌也要讲究技巧。

    “清理书桌节”(National Clean Off Your Desk Day)快乐!这个节日降临于新年伊始,是一个清理办公桌的极好时机。让我们一起来辞旧迎新吧!

    下面这份指南可以让你的办公空间变得更加整洁。

    淘汰旧物:收拾办公桌的第一步就是把垃圾扔进废纸篓。这项任务的重点是垃圾。如果你花了10秒钟以上来考虑是否要扔掉某样东西,那就把它放下,继续清扫。此时,你要扔掉或回收那堆纸巾、塑料餐具、坏掉的钢笔、过去几个月里潦草的催款单,也就是一切可以被称作垃圾的东西。把它们都清出去。这里也包括任何你可能钉在公告板上的东西。

    下一步是整理纸张和文件。如果你的文件堆积如山,把它们按照项目或主题分类,经常进行系统性的回顾,检查里面的内容。回收或撕碎(如果内容敏感)一切你不再需要的纸张。在此之前,确保你去掉了上面的订书钉、便利贴以及回形针。

    如果你在家里办公,或是在办公室存有私人文件,无法确定需要保留哪些文件,需要保留多久,可以参阅这篇《家庭档案管理指南》。

    文件归档:现在,把需要或者想要保留的文件放在一起,确定它们属于你要的哪类存档。利用相关工具——档案夹、活页夹、信纸盘——把那些文件归档放好。

    为了便于识别,给各类文件夹贴上明确的标签。

    与当前项目相关的文档应当放在桌面的文件分类里,这样就能轻易找到它们。设法利用凹槽让文档斜靠着,这样你就能轻易读出标签。需要保留的已完结的项目的文件可以放在抽屉或档案柜里挂着的档案夹,也可以放在架子上的活页夹里。

    清洁桌上的装饰,把它们放在一起:整理完文件后,就该轮到桌上的装饰物了——包括电子产品——还有桌面本身。

    Happy National Clean Off Your Desk Day! Falling, as it does, so early in the new year NCOYDD lands at a great time for getting your desk tidied up. Out with the old, in with the new!

    Here are a few tips to get you on your way to a cleaner work space.

    Out with the old: The first step to cleaning up your desk is to get rid of any trash that hasn't yet made it into the wastepaper basket. The focus of this task should only be on trash; if you've spent more than 10 seconds considering whether or not to keep something, put it down and move on. For now you'll want to pitch or recycle those piles of napkins, plastic cutlery, pens that no longer work, scribbled reminders from months past -- anything that rightly can be called garbage. Out that stuff goes. This includes anything that you may have tacked to a bulletin board.

    The next step is to exert control over your papers and files. If you've got large stacks of papers or files, sort by them project or subject matter, and review what's there in a systematic way. Recycle or, if sensitive in nature, shred any papers that you no longer need, being sure to remove staples, sticky notes, or paper clips before you do so.

    If you're organizing a home office, or if you keep personal files at work, and aren't sure what papers you need to hold onto and for how long, consult this guide to managing household records.

    File your papers: Now that you've got the papers you need or want to retain organized in stacks, you can determine what kind of storage you need for them. Procure the appropriate supplies -- file folders, binders,desktop letter trays -- and file those papers away.

    For ease of identification, label the folders clearly.

    To make accessing them as easy as possible, documents relating to current projects should be stored in a desktop file sorter; look for a style with slots on an incline, which allows labels to be easily seen. Files for completed projects that need to be retained can be stored in hanging file folders in a drawer or filing cabinet or in binders on a shelf.

    Clean up and cluster your desktop accessories: With the files in order, it's time to turn your attention to your desk accessories -- including electronics -- and the work surface itself.

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